PPB January 2021

7 Share your screen. Share your screen for a Zoom meeting (or to watch a movie or play a game) with other participants by clicking the Share screen icon on the toolbar at the bottomof the meeting screen. You’ll have the option to share your entire desktop, or just one of the windows you have open. Click the red Stop Share button at the top of the screen to go back to being a normal participant in the meeting. 8 React with emojis on screen. If you’re muted in a meeting, you can still let the hosts know your thoughts with emoji reactions. Send a thumbs up or a clapping emoji to communicate without interrupting the meeting (by default, those reactions have a yellow skin tone, but you can customize that on the Zoomdesktop app). To react during a meeting, click the Reactions tab at the bottomof the meeting screen (it’s in the same panel as mute audio and video, to the right) and choose the one you want. The emoji will disappear after five seconds. If the meeting organizer enables the nonverbal feedback feature, participants can place an icon such as a raised hand next to their name to communicate. Every participant will be able to see each other’s feedback. 9 Learn handy keyboard shortcuts. For those who don’t like clicking around their screen, Zoomhas a ton of helpful keyboard shortcuts to help you navigate the app on your desktop without using your mouse. Find commands to join a meeting, start or stop recording, enter full screen and share your screen (more on that below). Check out Zoom’s full list of hot keys and keyboard shortcuts at support.zoom.us/ hc/en-us/articles/205683899- Hot-Keys-and-Keyboard- Shortcuts-for-Zoom. 10 Turn on gallery view. Gallery view lets you see everyone in the meeting at once, instead of just the person speaking. To turn that on, click the tab that says “Gallery view” in the top right corner. If the meeting has 49 or fewer attendees, you’ll see all of their screens displayed on one page. If there are more, you’ll have the option tomove betweenmultiple pages. Change it back by clicking "Speaker view" in that same top right corner. 11 Hide nonvideo participants. On a larger call, your screen can get cluttered with participants, which can be distracting, especially if some don’t have their cameras on. Hide the participants who aren’t using video by going to Settings > Video > Meetings, and check Hide nonvideo participants. Now you’ll only be distracted by your co-workers’ pets and children who appear on video. 12 Record the meeting to your computer. Both free and paid Zoom subscribers can record their meeting to their laptop or computer using the desktop app (you can’t record onmobile at the moment, unless you have a paid account— keep reading for more on that). Those recorded files can then be uploaded to a file storage service such as Google Drive or Dropbox or a video-streaming service such as YouTube or Vimeo. To enable local recording, go to Settings > Recording, and toggle it on. When you’re hosting a Zoom meeting, click the Record icon on the bottom toolbar. 13 Record a meeting to the cloud. If you have one of Zoom’s paid plans (which start at $15 a month), you can take a recording that will save directly to the cloud (or to your computer, if you prefer). Tap the record button on the bottom toolbar, and you’ll have the option tomake it either local or in the cloud. You can do this on either desktop or mobile. 14 Host a group meeting longer than 40 minutes. On Zoom’s free basic tier, group meetings can only last up to 40 minutes (though one-on-one meetings are unlimited in time). To get unlimited group time, upgrade to a paid account. 15 Host more than 100 people. If you have a group of more than 100 people to host for work or school, you have to upgrade to a paid professional account. If you upgrade to the highest tier (Enterprise Plus), you can host up to 1,000 participants. This article was reprinted with permission from CNET. See the original article with more tips and related videos at cnet.com/ how-to/how-to-use-zoom- like-a-pro-15-video-chat-tips- and-tricks-to-try-now. Alison DeNisco Rayome is a senior editor at CNET and leads a team covering software, apps and services. She was previously a senior editor at CNET’s sister site TechRepublic. 58 | JANUARY 2021 | THINK